Safety Advisory Group (SAG)
The role of the Breckland Safety Advisory Group (SAG) is to promote good standards of safety at all public events in the district and ensure best practice is followed.
Key objectives of the group are to:
Ensure as much as possible that risk to public safety is minimised for all large scale public events
Maintain an overview of forthcoming events within the Breckland district area
Act in an advisory capacity to both the organiser of an event and other agencies/individuals involved
Provide a forum within which the Local Authority and other agencies may develop a co-ordinated approach to spectator safety
Advise and develop generic risk assessments/best practice where appropriate
Ensure that there are in existence agreed contingency plans for dealing with major incidents
The Breckland SAG is chaired by the Council's Licensing Team. Core members of the group include officers from:
Norfolk Fire and Rescue Service
East of England Ambulance NHS Trust
Norfolk County Council Highway Authority
Breckland Council Emergency Planning
Breckland Council Environmental Health
Breckland Council Licensing
To contact Breckland Licensing Team please use the following email: firstname.lastname@example.org
Guidance for planning a public event
Please note that the Breckland SAG does not grant permission to hold events on Council or other land or issue licences. The land owner's consent must always be sought and agreed.
The attachedcan be downloaded to inform the Breckland SAG of any large-scale event taking place in the Breckland Council area that is attended to attract more than 500 people in total. This then helps the various agency members of the Breckland SAG to co-ordinate their advice to event organisers at the right time, when event plans are being developed.
Event organisers are encouraged to follow The Purple Guide to Health, Safety and Welfare at music and other events and consult Breckland's own .
The Breckland SAG has also produced anthat will help event organisers consider aspects of event planning that may need to be considered.
The HSE have launched a new safety micro site aimed at helping organisers run events safely.
Event organisers may also need to consider event security
There is also Guidance on Public Highway Closures and should these be needed the necessary form can be downloaded from this site.
The following information sources might be useful. These are all free downloads:
Will your entertainment event include the erection of temporary structures (e.g. concert staging, TV camera gantry towers or theatre productions)? If so, new Construction (Design and Management) Regulation guidance has been launched by HSE to help duty holders in the entertainment industry understand what they need to do to comply with these Regulations.
Safety Alert: HSE have become aware of an electrical safety issue with a particular design of fan blower used typically to inflate play equipment and advertising inflatables [July 2013]. Please make enquiries if you propose to have this type of equipment at your event - full details are available on the HSE Safety Bulletin Advice website
Please be aware that organisers of any event need to ensure that there are safe and sufficient water supplies for all people attending events including food handlers.
BS 8551 is a new standard that provides a framework for best practice in the management of temporary wholesome water supplies and maintenance of the distribution networks and container vessels. It demonstrates all the procedural steps that should be carried out when supplying water as well as the due diligence required in relation to water, health and safety laws. It also serves as a code of good practice for a range of events and temporary supply situations, including festivals, the deployment of temporary water supplies in circumstances where mains water is unavailable, and construction sites where temporary water supplies are commonplace.
BS 8551 is suitable for: Festival and event organisers, venue operators/installation engineers, portable water suppliers and mobile/outside caterers.
BS 8551 gives recommendations and guidance on various matters including how to gauge a wholesome supply, connect to permanent distribution pipework for extraction purposes, avoiding contamination risks and to store and ensure quality of bottled water stocks intended for temporary supply.