Executive Assistant Ref: 01-25

Job Advert

Salary: Grade 7, £36,841 - £42,811 per annum (pay award pending)
Hours: Full time, 37 hours per week
Basis: 1-year fixed term
Place of Work: Dereham

We are seeking an Executive Assistant to provide a confidential executive and management support service to the Chief Executive, including secretarial support to Elected Members and Executive Board, on a one-year contract/secondment basis.

You will:

Provide support and represent the Chief Executive and Executive Directors of the Council through a range of professional activities, including researching information and supporting the preparation of papers, speeches, presentations, and reports.
Respond and handle complex communications through a number of different channels
Effectively understand and manage the diary requirements of the Chief Executive in line with the needs of their Senior Managers and elected Members, to ensure that diary commitments are manageable and appropriate and in all ways to act as the gatekeeper for the Chief Executive's time.

About you:

Collaborative - You look for ways to work in partnership and listen supportively to the ideas of others, building on their ideas, while sharing your views and knowledge. You recognise the skills, talent and experience of others and reach out to them for their contribution and input.

Ambitious - You always ask yourself 'How could we do this better?', taking ownership of change and helping others to understand, adapt, implement, and embed it. You are a proud ambassador, taking pride and responsibility for the work we do and encouraging others to do the same.

Results-driven - You make sure you are clear on what you need to achieve, keeping a focus on results and solutions. You are driven, showing courage and resilience even when things don't go to plan, keeping to your promises and challenging yourself and others to deliver high-quality services.

Empowering -You ask for help and support when needed, and take responsibility if things don't go well, learning from it for your own and for the organisation's development.

Supportive - You treat others as you would want to be treated yourself, ensuring that you are welcoming, friendly and approachable. You understand and take care of your own wellbeing, as well as the wellbeing of those around you.

OK, I'm interested... But is it really the job for me?

As our Executive Assistant, you will:

Manage the Chief Executive's email inbox, flagging urgent issues, drafting responses on their behalf and filing as appropriate.
Prepare for all internal, external stakeholder and committee meetings, circulating briefings/ information packs ahead of time, arranging travel and booking venues as required.
Attend meetings and take minutes, circulating action points and / or minutes promptly.
Work closely with and support Democratic Services on agenda items for committee and take responsibility for ensuring all follow up actions are taken.
Build strong working relationships with all relevant stakeholders to ensure that the Chief Executive is kept informed of relevant issues, risks and concerns.
Be willing to flex working patterns, location and approaches to meet the changing priorities and demands.
Be able to work efficiently and effectively amidst constant interruption.

Closing date - Midday, Monday 28^th April