Executive Assistant Ref: 01-25

Experience and Knowledge

Essential

• Experience of managing complex diary requirements at Director level.
• Experience of report writing, presentations and guidance notes on a broad range of topics.
• Significant ability to work effectively in a political environment and establish positive relationships with elected Members, senior managers and colleagues of all levels within the organisation, external stakeholders and interest groups in a way that establishes confidence, credibility and trust.
• Understanding of politics and politicians, with the ability to work within the political process
• Proven successful working relationships based on mutual understanding and respect
• Significant ability to record, and understand complex information, situations and issues in order to brief the Director accurately
• Ability to analyse complex information quickly, taking informed transparent decisions to manage risk and presenting solutions with clarity.
• Success in building team relationships and working in partnership with others.
• Ability to work with a broad range of stakeholders.
• Knowledge and understanding of the different needs of a diverse workforce and community.
• Ability to communicate effectively with colleagues / stakeholders accompanied by strong writing skills.
• Able to effectively represent the council, the Chief Executive, Directors and senior management in a positive light both internally and externally.
• Ability to positively manage the role of gate keeper to the Chief Executive and Directors time.
• Ability to manage own workload and the diary commitments of others to meet challenging deadlines and balance competing demands.
• Able to fully utilise standard Microsoft Office products to a high level.

Desirable

• Local authority or Registered Provider experience

Qualifications

Essential

• 5 GCSE's Grade C / Level 4 or above (or equivalent) including English and Mathematics
• Microsoft office programmes including Outlook, Excel and Word

Desirable

• Additional Relevant Qualifications

Essential Behaviours

• Collaborative: I look for ways to work in partnership with colleagues across services, Members and external partners #oneteam
• Ambitious: I am a proud ambassador for the Council, taking pride and responsibility for the work we do and encouraging others to do the same
• Results Driven: I understand our council priorities and how I make a difference.
• Empowering: I embrace new technology and look for new ways for our services to become digital not forgetting to be accessible for all
• Supportive: I treat others as I would want to be treated myself ensuring I am welcoming, friendly and approachable

Health & Safety (exposure to risk)

• Must adhere to all Councils H&S Policies and procedures