Commercial Property privacy notice

• Your information will be used to process property enquiries and related property agreements.

• Article 6.1 (b) of the General Data Protection Regulations as it is required for the performance of a contract, or for initial enquiries under Article 6.1 (a) of the General Data Protection Regulations by consent.

• We need to process the personal information of commercial tenants in order to review your application for a commercial tenancy and to manage your tenancy. This could include the following processes:
  • Dealing with your initial property related enquiry.
  • Reviewing tenancy applications and completing a credit check.
  • Managing tenancy.
  • Rent collection and invoicing.
  • Utilities and insurance administration.
• We may pass your information to other agencies or organisations such as debt enforcement agencies, as allowed by law.
• We may check information you have provided or information about you that someone else has provided, with other information we hold. Sources of information include landlords, letting agents, estate agents and other councils.
• We may share information with other organisations such as Citizens Advice, where we have your consent and it is in your interest.

We will not disclose your personal information to third-parties for marketing, sales, or for any commercial purpose, and we will not use your personal data in a way which may cause you harm.

• Seven years: six years following the end of your tenancy, plus one year for audit purposes under Limitation Act 1980 (section 2).
• Other personal details relating to enquiries will be deleted within one week, or, for ongoing enquiries, after a period of one month following a request to no longer be contacted.