Your privacy is very important to Breckland District Council.
Breckland District Council is the Data Controller responsible for the personal information. Our Data Protection Officer can be contacted by phone on 01362 656870, via email: legal@breckland.gov.uk or by writing to us at Legal Services, Breckland District Council, Elizabeth House, Walpole Loke, Dereham, Norfolk, NR19 1EE.
Your rights
You have the right to access your data and correct any inaccuracies. For further details, please contact the Data Protection Officer or go to our'what are your rights?' page for a more detailed explanation.
Please also see our fullPrivacy Policy.
| Council service | Banking of monies paid and receipt of payments made to the council |
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| Why we need your personal data | - Your information will be used to allocate your payment to the correct invoice/debt and to provide any refunds if applicable.
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| Why we're allowed to use it | - Article 6.1(b) of the General Data Protection Regulations.
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| How your data is used | - Identifying the invoice/debt to which the payment relates in order to allocate the payment correctly, providing a receipt (if requested), and to provide a refund should this become necessary.
- We will not disclose your personal information to third parties for marketing, sales, or any commercial purpose, and we will not use your personal data in a way which may cause you harm.
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| How long is the information retained | - Six years plus the current year, as per The Local Government Finance Act 1988, 1992 and the standard retention period for HMRC, after which all data will be securely destroyed.
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| Council service | Records relating to the calculation of VAT and CIS |
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| Why we need your personal data | - To calculate amounts for VAT and CIS.
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| Why we're allowed to use it | - Article 6(c) of the General Data Protection Regulations.
- The Income Tax (Employment) Regulations 1993.
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| How your data is used | - Information on payments made by the council may be provided to the Cabinet Office and other bodies for National Fraud Initiative purposes. This will be used for cross-system and cross-authority comparison for the prevention and detection of fraud.
- We may pass your information to other agencies or organisations such as HM Revenues and Customs.
- We will not disclose your personal information to third parties for marketing, sales, or any commercial purpose, and we will not use your personal data in a way which may cause you harm.
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| How long is the information retained | - Six years plus the current year as per the standard retention period for HMRC, after which all data will be securely destroyed.
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| Council service | Expenditure made by the council for non-business |
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| Why we need your personal data | - To make payments and record related information, such as expenditure type, payee, value, and address.
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| Why we're allowed to use it | - Article 6.1(b) of the General Data Protection Regulations.
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| How your data is used | - Data used to make payments may be used for statistical and reporting purposes.
- To prevent and detect fraud.
- To protect public funds in investigating misuse of public money.
- Information on payments made by the council may be provided to the Cabinet Office and other bodies for National Fraud Initiative purposes. This will be used for cross-system and cross-authority comparison for the prevention and detection of fraud.
- We will not disclose your personal information to third parties for marketing, sales, or any commercial purpose, and we will not use your personal data in a way which may cause you harm.
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| How long is the information retained | - Six years plus the current year, as per The Local Government Finance Act 1988, 1992 and the standard retention period for HMRC, after which all data will be securely destroyed.
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| Council service | Expenses and allowance paid to councillors (finance information) |
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| Why we need your personal data | - To record expenses and allowances paid to councillors on the finance system.
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| Why we're allowed to collect it | - Article 6.1(b) of the General Data Protection Regulations.
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| How your data is used | - To hold details of payments made for expenses and allowances on our finance systems. This information will be included in reporting finances as necessary.
- To protect the public funds it administers, the council may use information held about you for all lawful purposes, including, but not limited to:
- Prevention and detection of fraud, and
- Protecting public funds in investigating misuse of public money.
- Information on payments made by the council may be provided to the Cabinet Office for National Fraud Initiative purposes. This will be used for cross-system and cross-authority comparison for the prevention and detection of fraud.
- We may also share this information with other bodies responsible for detecting and preventing fraud or auditing and administering public funds as required by law.
- We may pass your information to other agencies or organisations, such as HM Revenues and Customs, as allowed by law.
- We will not disclose your personal information to third parties for marketing, sales, or for any commercial use, and we will not use your personal data in a way which may cause you harm.
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| How long the information is retained | - Six years plus the current year as per The Local Government Finance Act 1988, 1992 and the standard retention period for HMRC.
- When the data is destroyed, it is done so securely.
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| Council service | Records relating to insurances |
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| Why we need your personal data | - Information will be used for all insurance related records, such as:
- To inform insurance claims.
- Insurance policies.
- Identifying insurance liabilities and used as evidence.
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| Why we're allowed to collect it | - Article 6.1(b) of the General Data Protection Regulations.
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| How your data is used | - Investigating and recording any insurance related records of the council, such as insurance claims, insurance policies, providing the information as evidence and insurance liabilities.
- Where necessary in relation to insurance or when used as evidence, we may pass your information onto our insurers and their legal providers.
- The council has a duty to protect the public funds it administers and may use information held about you for all lawful purposes, including, but not limited to:
- Prevention and detection of fraud, and
- Protecting public funds in investigating misuse of public money.
- We may also share this information with other bodies responsible for detecting and preventing fraud or auditing and administering public funds as required by law.
- We may check information you have provided or information about you that someone else has provided, with other information we hold. Sources of information include other council departments and other councils.
- We may also get information about you from certain third parties, or give them information to ensure the information is accurate and to prevent/detect crime and protect public funds.
- We will not disclose your personal information to third parties for marketing, sales, or for any commercial use, and we will not use your personal data in a way which may cause you harm.
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| How long the information is retained | - We will keep your details while the insurance claim is live.
- When the data is destroyed, it is done so securely.
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| Council service | Invoices raised by the council |
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| Why we need your personal data | - To raise invoices for any goods or services or statutory charges provided by the council.
- To recover amounts owed to the council.
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| Why we're allowed to collect it | - Article 6.1(b) of the General Data Protection Regulations.
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| How your data is used | - To raise invoices and collect outstanding debts.
- The council has a duty to protect the public funds it administers and may use information held about you for all lawful purposes, including, but not limited to:
- Prevention and detection of fraud.
- Matching data with electoral registration records.
- Protecting public funds in investigating misuse of public money.
- Information on payments made by the council may be provided to the Cabinet Office for National Fraud Initiative purposes. This will be used for cross-system and cross-authority comparison for the prevention and detection of fraud.
- We may also share this information with other bodies responsible for detecting and preventing fraud or auditing and administering public funds as required by law.
- We may pass your information to other agencies or organisations, such as HM Revenues and Customs, and debt enforcement agencies, as allowed by law.
- We may check information you have provided or information about you that someone else has provided, with other information we hold. Sources of information include other council departments and other councils.
- We may also get information about you from certain third parties, or give them information to ensure the information is accurate and to prevent/detect crime and protect public funds. This includes Credit Reference Agencies, Police, Electoral Registration, HMRC and Land Registry.
- We will not disclose your personal information to third parties for marketing, sales, or any commercial purposes, and we will not use your personal data in a way that may cause you harm.
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| How long the information is retained | - Six years plus the current year, as per The Local Government Finance Act 1988, 1992 and the standard retention period for HMRC.
- When the data is destroyed, it is done so securely.
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